Getting Email From NWSGS Into Your Inbox (Not Your SPAM Folder)

We send most of our society emails from webmaster@nwsgenealogy.org. Some email services may mistakenly mark these messages as spam if they don’t recognize the address. To make sure you always receive meeting notices, newsletters, announcements, and reminders from NWSGS, it helps to add our address to your Safe Senders List or Contacts.

Below are easy steps for popular email providers.

Why This Helps

Most email systems use automated filters to decide what goes into your Inbox and what gets sent to Junk/SPAM. When you safelist or add an address to your contacts, you’re telling your email provider you trust that sender’s messages. That means:

  • Emails land in your main inbox (not Promotions or Spam).

  • You don’t miss society updates.

  • Your email provider learns from you what you want to see.

Step-by-Step Safelist / Whitelist Instructions

The exact steps vary by provider, but the goal is the same: make sure emails from webmaster@nwsgenealogy.org always reach your inbox.

Gmail (Google Mail)

  1. Open Gmail and log in.

  2. Find an email from webmaster@nwsgenealogy.org (if you have one).

  3. Click it so it’s open.

  4. At the top right of the email, click the three-dot menu and choose Filter messages like this (or go to Settings > See all settings > Filters and Blocked Addresses).

  5. In the From field, enter webmaster@nwsgenealogy.org.

  6. Click Create filter.

  7. Check Never send it to Spam and optionally Always mark it as important.

  8. Click Create filter to save.

  9. Optional: Add the sender to your contacts via Google Contacts.

Tip: If you find one of our messages in your Spam folder, open it and click Not spam. That alone helps Gmail learn to keep future messages in your inbox.

Outlook.com / Hotmail / Microsoft 365 Mail

  1. Go to your Outlook mail.

  2. Click the gear icon → View all Outlook settings.

  3. Go to Mail > Junk email.

  4. Under Safe senders and domains, click Add.

  5. Enter webmaster@nwsgenealogy.org and click Save.

  6. If a message was in the Junk folder, find it, right-click it, and choose Mark as not junk.

Yahoo Mail

  1. Log in to Yahoo Mail.

  2. Go to your Contacts (icon or sidebar).

  3. Add a New Contact. Enter a name (e.g., “NWSGS”) and webmaster@nwsgenealogy.org.

  4. Save the contact.

  5. If messages have gone to Spam, open your Spam folder, select the message, and click Not Spam at the top.

  6. For extra insurance, create a filter:

    • Settings → More Settings → Filters → Add new filter.

    • Name it, set the From field to webmaster@nwsgenealogy.org, and choose Inbox. Save the filter.

Apple Mail (Mac / iOS / iCloud)

  1. Open Apple Mail.

  2. Open an email from webmaster@nwsgenealogy.org.

  3. Click the sender’s name/address and choose Add to Contacts or Add to VIPs.

  4. If it was in Junk, move it to the Inbox by clicking Move to Inbox.

  5. For advanced control on Mac: Mail > Settings > Rules → Add a rule that moves messages from that address to Inbox.

AOL Mail

  1. Log in to AOL Mail.

  2. Open a message from webmaster@nwsgenealogy.org.

  3. Hover over the name/address and choose Add Contact.

  4. Save the contact.

  5. Mark the message as Not Spam if it’s in the Spam folder.

  6. For extra protection, create a filter:

    • Options → Mail Settings → Filters and Alerts → Create Filter.

    • Enter webmaster@nwsgenealogy.org and set the destination folder to Inbox.

ProtonMail

  1. Log in to ProtonMail.

  2. Open an email from webmaster@nwsgenealogy.org.

  3. Hover over the sender’s address and Add to Contacts.

  4. Optionally, go to Settings > Filters and create a filter for that address to always go to the Inbox.

Zoho Mail

  1. Open Zoho Mail and go to Mail Settings.

  2. Under Anti-Spam List or Safe Sender, click Add new whitelist.

  3. Enter webmaster@nwsgenealogy.org and save.

Other Email Clients (Thunderbird, Cox.net, Comcast/Xfinity, etc.)

Most email systems let you either:

  • Add a sender to your Contacts / Address Book, and

  • Create a filter or rule that always moves messages from that sender to your inbox.

If you need help for a specific service not listed here, let us know.

Quick Checklist for Members

✔ Add webmaster@nwsgenealogy.org to your contacts.
✔ If a society email lands in Spam, mark it Not Spam.
✔ Create a filter or safe sender entry for our address.
✔ Save the domain @nwsgenealogy.org if your email client allows domain whitelisting.