Job Description: Publicity Chairman
Works collaboratively with: Society President, Webmaster, Newsletter Editor, and Program Chair
Commitment: approximately 4 to 6 hours per month (virtual)
Position Summary
The Publicity Chairman is a member of the NWSGS Board who supports the society’s mission by promoting meetings, programs, and events to a wider audience. This role focuses on clear, consistent digital outreach that helps members and guests discover what NWSGS has to offer.
This is a volunteer leadership role with shared responsibility and strong collaboration across the board.
Key Responsibilities
Planning & Coordination
- Coordinate with the Program Chair to plan promotion timelines for monthly meetings and special events.
- Align publicity efforts with the society’s overall calendar and messaging.
- Maintain consistency across platforms and announcements.
Execution & Ongoing Support
- Create and distribute digital announcements for Zoom-based meetings and workshops.
- Maintain listings on platforms such as ConferenceKeepers and Facebook Events.
- Draft brief community notices or calendar items for local media and partner organizations.
Collaboration & Communication
- Work closely with the Webmaster and Newsletter Editor to ensure consistent messaging.
- Share outreach materials with libraries, historical societies, and partner groups.
- Provide brief updates during monthly board meetings on publicity efforts and upcoming plans.
Skills & Qualifications
- Communication: Comfortable writing short, engaging descriptions for events and posts.
- Organization: Able to manage timelines and recurring tasks.
- Comfort with Digital Tools: Familiar with Facebook and basic online tools; willing to learn others.
- Collaboration: Enjoys working with others to support shared goals.
- Interest in Genealogy: Helpful, but not required.
What We Offer
- A collaborative, supportive board environment
- Clear templates, past examples, and onboarding support
- Flexible time commitment
- A chance to help grow participation in a 40+ year-old society
Interested or just curious? We’d be happy to have a one-on-one conversation to explore whether this role is a good fit.
